{"id":5126,"date":"2020-07-23T15:40:00","date_gmt":"2020-07-23T07:40:00","guid":{"rendered":"https:\/\/mysourcify.com\/?p=5126"},"modified":"2026-06-12T07:43:59","modified_gmt":"2026-06-12T07:43:59","slug":"production-and-quality-control-importing-from-china-course-step-4","status":"publish","type":"post","link":"https:\/\/mysourcify.com\/ar\/production-and-quality-control-importing-from-china-course-step-4\/","title":{"rendered":"Production &amp; Quality Control-Importing from China Course Step 4 (2026)"},"content":{"rendered":"<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"How to Check the Quality of your Products? (Part 4) II Business in China\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/tfdA7Iiii_k?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>Here we finally get to the most critical part: making sure the supplier actually produces your goods exactly as expected.<\/p>\n\n\n\n<p>It is common for some Chinese suppliers to agree to every single request <em>before<\/em> receiving your order and deposit. But once production starts, things can easily spiral out of control. Once you pay the deposit, you lose a significant amount of your leverage.<\/p>\n\n\n\n<p>This guide is aimed at showing you exactly how to regain that control, guarantee product quality, and keep your production schedule on track.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-production-step-by-step-guide\">Production Step-By-Step Guide<\/h2>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><tbody><tr><td><strong>Steps<\/strong><\/td><td><strong>How<\/strong><\/td><\/tr><tr><td><strong>1. Purchase order contract<\/strong><\/td><td><strong><span style=\"color:#e5a400\" class=\"has-inline-color\">Indulge in the Contract<\/span><\/strong><span style=\"color:#e5a400\" class=\"has-inline-color\"><strong>.<\/strong> <\/span>You need to draft an order contract when you&#8217;ve decided your supplier. A good contract can help you get rid of many potential troubles.<\/td><\/tr><tr><td><strong>4. Pre-shipment inspection<\/strong><\/td><td><strong><span style=\"color:#e5a400\" class=\"has-inline-color\">Pre-shipment Inspection.<\/span> <\/strong>It&#8217;s the last quality check of the mass cargoes before the shipment. This time, you mainly aim to check the package, label, and product quality as well.<\/td><\/tr><tr><td><strong>3.Inline inspection<\/strong><\/td><td><strong><span style=\"color:#e5a400\" class=\"has-inline-color\">Production Quality Checking.<\/span><\/strong> To check the quality during mass production is to secure your order is on the right schedule. Meanwhile, you need to check whether the mass production sample quality is complying with the PP sample.<\/td><\/tr><tr><td><strong>4.Pre-shipment inspection<\/strong><\/td><td><strong><span style=\"color:#e5a400\" class=\"has-inline-color\">Pre-shipment Inspection.<\/span> <\/strong>It&#8217;s the last quality checking to the mass cargoes before the shipment. This time, you mainly aim to check the package, label, and product quality as well.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-1-purchase-order-contract\">1. Purchase order contract<\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/mysourcify.com\/wp-content\/uploads\/2020\/07\/contract-1024x683.jpg\" alt=\"purchase order contract\" class=\"wp-image-5131\"\/><figcaption class=\"wp-element-caption\">purchase order contract<\/figcaption><\/figure>\n\n\n\n<p>There is no such thing as a perfect contract, but a well-drafted one can easily solve or prevent major disputes. Below are the recommended terms you must include in your Purchase Order (PO).<\/p>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><tbody><tr><td>The signature of the representative of the supplier<\/td><td><strong>Terms<\/strong><\/td><td><strong>Description<\/strong><\/td><\/tr><tr><td><strong>Header<\/strong><\/td><td>TO\/Vender:<\/td><td>ABC Company ltd<br>123 Hexie Road<br>Yiwu, Zhejiang, CN 310000<\/td><\/tr><tr><td><\/td><td>Ship To:<\/td><td>ABC Company, Inc<br>123 Great Street Drive<br>Wonderland, US 45678<br>TEL\/FAZ: +1 407 ***<\/td><\/tr><tr><td><\/td><td>Date. S\/N No.<\/td><td>25th, Oct. 2016, S\/N:20160501A<\/td><\/tr><tr><td><strong>General<\/strong><\/td><td>Product Spec<\/td><td>a. Product name<br>b. Photo<br>c. Dimensions<br>d. Material &amp; Color<br>e. Packing &amp; Labeling<\/td><\/tr><tr><td><\/td><td><strong><span style=\"color:#e5a400\" class=\"has-inline-color\">Lead time<\/span><\/strong><\/td><td><span style=\"color:#008cc4\" class=\"has-inline-color\">The production time from the deposit payment.<\/span><\/td><\/tr><tr><td><\/td><td>Environmental Requirements<\/td><td>They may comply the environmental requirements of your country.<\/td><\/tr><tr><td><\/td><td><strong><span style=\"color:#f23400\" class=\"has-inline-color\">Copyright, Patents and Royalties<\/span><\/strong><\/td><td><span style=\"color:#008cc4\" class=\"has-inline-color\">Supplier may not distribute or commercially sell the product and its designing to any third party.<\/span><\/td><\/tr><tr><td><strong>Condition of Goods<\/strong><\/td><td><strong><span style=\"color:#e5a400\" class=\"has-inline-color\">\u0645\u0631\u0627\u0642\u0628\u0629 \u0627\u0644\u062c\u0648\u062f\u0629<\/span><\/strong><\/td><td>a. <span style=\"color:#008cc4\" class=\"has-inline-color\">Products should be in accordance with the prescribed product spec.<\/span> Should the final product fail to meet the quality standard, <span style=\"color:#f23400\" class=\"has-inline-color\">we have right to reject the goods, and all expenses occurred should be on the supplier&#8217;s end<\/span>.<br>b. We have right to entrust a third-party institute to prosecute the cargo inspection during the production.<br>c. We have right to delay balance payment until we receive a real and effective quality inspection report.<\/td><\/tr><tr><td><\/td><td><strong><span style=\"color:#e5a400\" class=\"has-inline-color\">Defects<\/span><\/strong><\/td><td>Defect rate varies upon products categories. <span style=\"color:#008cc4\" class=\"has-inline-color\">It is usually around 1%<\/span>. Some products&#8217; inferior percentage, such as<span style=\"color:#008cc4\" class=\"has-inline-color\"> cheap accessories, might be around 5%<\/span>.<\/td><\/tr><tr><td><\/td><td>Compliance Testing<\/td><td><span style=\"color:#f23400\" class=\"has-inline-color\">You should make it clear that you need a qualified product or just the certificate itself.<\/span> For one situation, there is a real certificate for you but the product itself doesn&#8217;t need to pass the test.<\/td><\/tr><tr><td><strong>Invoices and Payment<\/strong><\/td><td>Invoices<\/td><td>All invoices shall clearly specify the PO&#8217;s amount and all expenses on buyer&#8217;s side.<\/td><\/tr><tr><td><\/td><td>Payment terms<\/td><td>To negotiate the payment term.<\/td><\/tr><tr><td><\/td><td>Deposit<\/td><td>Deposit: 30% TT (If any)<\/td><\/tr><tr><td><\/td><td>Balance<\/td><td>Before the shipment or against the B\/L copy<\/td><\/tr><tr><td><strong>Delivery<\/strong><\/td><td>Transportation terms<\/td><td>Sea shipment, Air shipment, Railway shipment<\/td><\/tr><tr><td><\/td><td>Export terms<\/td><td>EXW, <a href=\"https:\/\/mysourcify.com\/ar\/what-does-fob-stand-for-in-shipping\/\" target=\"_blank\" rel=\"noreferrer noopener\">FOB<\/a>, CIF, DAP<\/td><\/tr><tr><td><\/td><td>Package<\/td><td>a. Outer carton<br>b. Shipping mark<br>c. Pallet or Textile bag<\/td><\/tr><tr><td><\/td><td><strong><span style=\"color:#e5a400\" class=\"has-inline-color\">Documents<\/span><\/strong><\/td><td>a. <span style=\"color:#008cc4\" class=\"has-inline-color\">Bill of Lading<\/span><br>b. <span style=\"color:#008cc4\" class=\"has-inline-color\">Commercial Invoice<\/span><br>c. <span style=\"color:#008cc4\" class=\"has-inline-color\">Packing List<\/span><br>d. Country of Origin\/Form A<br>e. Fumigation certificate<br>f. <span style=\"color:#008cc4\" class=\"has-inline-color\">Other documents<\/span><\/td><\/tr><tr><td><\/td><td>Insurance<\/td><td>Clarify whether you need insurance, part shipment, and\/or product liability or not.<\/td><\/tr><tr><td><\/td><td><strong><span style=\"color:#e5a400\" class=\"has-inline-color\">Late Delivery Clause<\/span><\/strong><\/td><td>Deduct the penalty from the balance payment at a certain rate per day.<\/td><\/tr><tr><td><\/td><td><strong><span style=\"color:#e5a400\" class=\"has-inline-color\">Loss or Damage<\/span><\/strong><\/td><td><span style=\"color:#e5a400\" class=\"has-inline-color\">Declare which party shall be responsible for the loss or damage during the shipping.<\/span><\/td><\/tr><tr><td><strong>Other terms<\/strong><\/td><td>Attachment<\/td><td>Product photos, color sheet, design files etc.<\/td><\/tr><tr><td><\/td><td><strong><span style=\"color:#f23400\" class=\"has-inline-color\">Termination<\/span><\/strong><\/td><td><span style=\"color:#f23400\" class=\"has-inline-color\">If the supplier fails to fulfill their obligations under the Contract, shall clarify how to terminate the contract.<\/span><\/td><\/tr><tr><td><\/td><td><strong><span style=\"color:#e5a400\" class=\"has-inline-color\">Disputes<\/span><\/strong><\/td><td>In case of any disputes, <span style=\"color:#008cc4\" class=\"has-inline-color\">both parties consent that any and all proceedings shall occur in the People&#8217;s Republic of China<\/span>.<\/td><\/tr><tr><td><\/td><td>Validity<\/td><td>Term of validity<\/td><\/tr><tr><td><\/td><td>Signature<\/td><td>The signature of representative of supplier<\/td><\/tr><tr><td><\/td><td>Stamp<\/td><td>Use the red round stamp<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-2-initial-production-inspection\">2. Initial production inspection<\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/mysourcify.com\/wp-content\/uploads\/2020\/07\/initial-production-inspection-1024x683.jpg\" alt=\"initial production inspection\" class=\"wp-image-5132\"\/><figcaption class=\"wp-element-caption\">initial production inspection<\/figcaption><\/figure>\n\n\n\n<p>If you cannot visit the factory in person, you should entrust a third party to conduct the checking on your behalf. However, even if you don&#8217;t hire an inspector right away, you can still control your supply chain remotely by taking these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Request a copy of the raw material purchase list before production starts, and ask for photos of the raw materials sitting in their warehouse.<\/li>\n\n\n\n<li>Ask for a strict production schedule. Knowing the production cycle helps you track the lead time effectively.<\/li>\n\n\n\n<li>Have them send you photos of the production workshop. This gives you an opportunity to understand their management style and professionalism.<\/li>\n\n\n\n<li>Confirm that the pre-production preparation is underway exactly as prescribed in the schedule.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-3-inline-inspection\">3. Inline inspection<\/h3>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/mysourcify.com\/wp-content\/uploads\/2020\/07\/inline-inspection.jpg\" alt=\"inline inspection\" class=\"wp-image-5134\"\/><figcaption class=\"wp-element-caption\">inline inspection<\/figcaption><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/mysourcify.com\/wp-content\/uploads\/2020\/07\/inline-inspection-2-1-1024x683.jpg\" alt=\"inline inspection-2\" class=\"wp-image-5135\"\/><figcaption class=\"wp-element-caption\">inline inspection-2<\/figcaption><\/figure>\n<\/div>\n<\/div>\n\n\n\n<p>Inline production inspection usually happens when the order is about <strong>20% fulfilled<\/strong>. Again, if you cannot be there, hire a third-party inspector. Commonly, this inspection is performed using the ANSI\/ASQC Z1.4 (ISO 2859-1) standard.<\/p>\n\n\n\n<p>The goals of an inline inspection are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>To check if the cargoes are being produced according to the PO (specifications, quantity, and packaging).<\/li>\n\n\n\n<li>To check the efficiency of the ongoing production line and verify if they can realistically meet your deadline based on their daily volume.<\/li>\n\n\n\n<li>To pull a random mass production sample and compare it directly with your approved Pre-Production (PP) sample.<\/li>\n\n\n\n<li>To check the defect rate early, to avoid a massive batch of inferior products at the end.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-4-pre-shipment-inspection\">4. Pre-shipment inspection<\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/mysourcify.com\/wp-content\/uploads\/2020\/07\/pre-shipment-inspection.jpg\" alt=\"pre-shipment inspection\" class=\"wp-image-5136\"\/><figcaption class=\"wp-element-caption\">pre-shipment inspection<\/figcaption><\/figure>\n\n\n\n<p>The Pre-Shipment Inspection (PSI) is an indispensable part of the importing process. Problems detected at the factory can be easily reworked by the supplier. Finding these same issues after the <span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\"><a href=\"https:\/\/mysourcify.com\/ar\/shipping-containers\/\" target=\"_blank\">container<\/a><\/span>\u00a0arrives at your local port is a costly disaster.<\/p>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><tbody><tr><td><strong>Quality criteria<\/strong><\/td><td><strong>Check lists<\/strong><\/td><\/tr><tr><td><strong>Quantity<\/strong><\/td><td>a. Pieces per box or carton<br>b. Total boxes or cartons<br>c. Total quantity<\/td><\/tr><tr><td><strong>Dimensions<\/strong><\/td><td>a. Height<br>b. Width<br>c. Length<br>d. Diameter<br>e. Thickness etc.<\/td><\/tr><tr><td><strong>Weight &amp; Volume<\/strong><\/td><td>a. Net weight<br>b. Gross weight<br>c. Size of the box or carton<\/td><\/tr><tr><td><strong>Color<\/strong><\/td><td>Attach the photo of actual finding<\/td><\/tr><tr><td><strong>Product Appearance<\/strong><\/td><td>Compare to the PP sample<\/td><\/tr><tr><td><strong>Product Function &amp; Performance<\/strong><\/td><td>a. Usage test<br>b. Water resistance<br>c. Dust resistance<br>d. Mechanical testing etc.<\/td><\/tr><tr><td><strong>Labels &amp; Mark<\/strong><\/td><td>Labels and shipping mark<\/td><\/tr><tr><td><strong>Package<\/strong><\/td><td>a. sale box<br>b. design artwork<br>c. protects foams (if any)<br>d. language etc.<\/td><\/tr><tr><td><strong>Sample Collection<\/strong><\/td><td>Recommend collect sample for each item<\/td><\/tr><tr><td><strong>Test &amp; Special Requirements<\/strong><\/td><td>N\/A<\/td><\/tr><tr><td><strong>Outer Package<\/strong><\/td><td>a. <a href=\"https:\/\/mysourcify.com\/ar\/packaging-for-a-product\/\" target=\"_blank\" rel=\"noreferrer noopener\">Outer cartons<\/a><br>b. Inner boxes<br>c. Protection<br>d. Pallets or textile bags<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<blockquote class=\"wp-block-quote is-style-default is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em>We highly suggest sending a third-party inspector to the factory to report back with a professional inspection sheet. Remember, this inspection doesn&#8217;t check every single product one by one; it checks the average quality by picking random samples.<\/em><\/p>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-tips\">5 Expert Tips for Bulletproof Quality Control<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Dual-Language Contracts<\/strong><\/h3>\n\n\n\n<p>A contract is your ultimate tool. To eliminate any language misunderstandings, we strongly suggest signing contracts drafted in both English and Chinese.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>The Power of the Red Stamp<\/strong><\/h3>\n\n\n\n<p>This is critically important in China. You must ensure the supplier stamps the contract with their <strong>official red round seal<\/strong>. A red seal is registered with the government and legally binding under Chinese law. A blue seal or a simple signature often holds no legal weight.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Ask for a Fingerprint<\/strong><\/h3>\n\n\n\n<p>Having the supplier&#8217;s legal representative sign and press their fingerprint on the contract is even better. Fingerprints carry strong legal authority in China, and local businesspeople are accustomed to this practice. It is a great way to gauge their sincerity.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Use Objective Third Parties<\/strong><\/h3>\n\n\n\n<p>For Initial and Inline inspections, an objective third-party company is your best bet. If you are on a tight budget, explicitly demand that the factory&#8217;s internal QC team sends you a detailed inspection report with photos.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Hold the Leverage<\/strong><\/h3>\n\n\n\n<p>Never wire the final balance payment bluntly. If it is a new supplier, order a Pre-Shipment Inspection. You make the decision to approve shipping or demand re-working based <em>only<\/em> on that report. Once the goods leave the factory and the balance is paid, it is incredibly difficult to force a Chinese supplier to take responsibility for defects.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-style-default is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em><em>We hope you find this guide helpful for your importing business! If you need a reliable partner on the ground to draft bilingual contracts, audit factories, or conduct professional quality control inspections, the team at <strong>My Sourcify<\/strong> is here to help. Leave your questions in the comments below!<\/em><\/em><\/p>\n\n\n\n<p><\/p>\n<\/blockquote>\n\n\n\n<p><\/p>","protected":false},"excerpt":{"rendered":"<p>Here we finally get to the most critical part: making sure the supplier actually produces your goods exactly as expected. It is common for some Chinese suppliers to agree to every single request before receiving your order and deposit. But once production starts, things can easily spiral out of control. Once you pay the deposit, [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":5127,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[36,37,53],"class_list":["post-5126","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-china-sourcing-tips","tag-import-from-china","tag-importing-from-china","tag-production-quality-control"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Production &amp; Quality Control-Importing from China Course Step 4 (2026) - My Sourcify<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mysourcify.com\/ar\/production-and-quality-control-importing-from-china-course-step-4\/\" \/>\n<meta property=\"og:locale\" content=\"ar_AR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Production &amp; Quality Control-Importing from China Course Step 4 (2026) - My Sourcify\" \/>\n<meta property=\"og:description\" content=\"Here we finally get to the most critical part: making sure the supplier actually produces your goods exactly as expected. 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